Announcements Electronic Certified Documents

Overview

Hillsborough County Clerk of the Court and Comptroller is now offering Electronic Certified Court Documents for purchase on the Clerk's website. Each electronic certified document uses advanced encrypted features to produce a tamper proof electronic certified document that will include a unique Clerk of Court digital signature.

With Electronic Certified Documents, local governments are taking steps to serve a digital society and tackle document fraud while increasing efficiency.

Benefits of Electronic Certified Documents are:

  • Online
  • Real-time
  • Convenient
  • Secure
  • Efficient
  • Environmentally friendly

Purchase Documents Online

Electronic certified court documents are now available for purchase on the Clerk's website. Only viewable electronic court documents may be purchased online.

In order to purchase an Electronic Certified Court Document on the website, the document must be in a viewable electronic format. If the case and/or document you are looking for is not available for viewing on the website, you may submit a Court Records Copy Request.

How to Purchase Electronic Certified Court Documents Online:

  • Perform an Online Case Search to locate the case.
  • Select the magnifying glass next to the case number to view the case detail.
  • Locate documents to be certified.
  • Select the Purchase Certified Copies button.
  • Click Certify in the confirmation popup.
  • Click Check Out to finish your purchase.
  • Accept the terms of service.
  • Upon completion, you will receive an email with links to certified documents.
ONLINE CASE SEARCH

What types of Electronic Court Documents are available Online?

Below is a summary of the types of electronic court documents available online.

Civil Court Records

  • Circuit Civil
  • County Civil
  • Family, including Divorce Records (Attorney of Record, Pro Se or Registered User access is required)
  • Domestic Violence (Attorney of Record, Pro Se or Registered User access is required)
  • Probate (Attorney of Record, Pro Se or Registered User access is required)
  • Guardianship (Attorney of Record or Pro Se User access is required)
  • Mental Health (Attorney of Record or Pro Se User access is required)

Juvenile

  • Juvenile Delinquency (Attorney of Record or Pro Se User access is required)
  • Juvenile Dependency and Adoption (Attorney of Record or Pro Se User access is required)

Criminal Court Records

  • Circuit Criminal Felony
  • Traffic and Misdemeanor

Verify Electronic Certified Document

Clerk E-Certify provides two fast and easy ways to verify and authenticate your printed copies or electronic certificates issued by the Hillsborough County Clerk's Office.

A video explaining the process is provided on this page.

Have a Code (Help available)

Verify By Code
Visual example showing where to find the verification code on your document

Have a File (Help available)

Verify By File
Diagram showing how to upload a PDF file for verification

Frequently Asked Questions

Electronic certified documents can be purchased online anytime, anywhere, 24-hours a day. It is fast, easy and convenient. Electronic certified documents are more secure and environmentally friendly in comparison to paper certified documents.

The signing authority is the Victor D. Crist, Clerk of Court and Comptroller. The digital signature bearing the identity and authority of the Clerk is used to sign the document electronically.

Yes, Florida Statute 668 concerning electronic signature explicitly endorses the use of electronic signatures built with advanced cryptographic technology.

Yes, only viewable court documents can be purchased online. After the purchase is completed, you will receive an email with links to the certified documents. The email will typically be sent within minutes of purchase. Read more about purchasing documents online

No, electronic certified court documents do not have a wet seal. Instead, a digitally‑signed certificate from the Clerk of Courts is used on each electronic certified court document.

Yes, however you should check with the agency to confirm whether they will accept an electronic version of the court document or if a paper copy is required. If so, you can print a paper copy of the electronic certified court document. Read more about verifying electronic certified documents.

Yes, one of the benefits of using electronically certified court documents is you can re-print and re-use them as many times as you would like.

It is recommended you download and save the electronic certified court documents as soon as possible after purchasing. However, the document will be available to download for 30 days after the purchase date.

No. Electronic certified court documents are valid from the time they are created and do not expire. Each electronic certified court document has a unique tracking number and is digitally signed by the Clerk of Courts. Electronic certified court documents can be verified at any time. Read more about verifying electronic certified documents.

If an electronic court document is not available online, you may submit a Court Records Copy Request..

There are several ways to verify a certified document is authentic. Read more about verifying electronic certified documents.

Yes. You can open an electronic certified court PDF document in any other compatible software. However, the availability and confirmation of the authenticity and authorship of the document will be subject to the capabilities of the reader software.

Triedata’s Clerk E‑Certify uses advanced cryptographic techniques to protect documents. Its base standard uses the 2048 bit RSA key (asymmetric cryptography) for validating identity (signing) and ensuring that the document content is protected against tampering. The digital signature hardware is FIPS 140‑2 level 2 cryptographic hardware compliant with U.S. government standards.

Uniform Electronic Transaction Act provides the basic framework under which electronic signatures are valid in lieu of a manual signature. Florida statute 668.50(9)(a) provides that an electronic record or electronic signature has the same legal effect and enforceability as a manual signature. The state provides that the act of a person may be shown in any manner, including a showing of the efficacy of any security procedure applied to determine the person to which the electronic record or electronic signature was attributable. Section 668.50(2)(n) defines the term "security procedure". Section 668.003(3) defines the term "digital signature", which is the technology used by Triedata’s Clerk E-Certify to create the documents.
The signing authority is Victor D. Crist, Clerk of Court...

Contact Information